DESIGN AND IMPLEMENTATION OF ONLINE ADMISSION AND RESULT CHECKING SYSTEM FOR A HIGHER INSTITUTION (CASE STUDY OF IMT, ENUGU)
In every institution, admission and result are the most important data which is the basic for each candidate. The institution makes sure that every student comes into the institution through a verified process.
On the other hand, the institution makes sure that every qualified student who is duely admitted, goes out with a comprehensive result so as to ascertain his/her studentship.
The major aim of this project is to enable the institution produce qualify students that is students who did not come into the institution through falsification of result and who did not graduate with a maneuvered result. All these will be achieved by using a system which its operation is not basically manual.
ORGANIZATION OF WORK
This project work titled designing and implementation of online system of admission and result checking (a case study of IMT), was carried out in stages denoted by chapters ranges from chapter one to chapter seven.
In chapter one, the researcher looked into the background of the study. The work also introduced the problems that limited the study was enumerated under statement of problem. The objective, scope, limitations of system was also stipulated in chapter one.
Chapter two tried to gather from secondary sources, materials issues and concept about the topic study, books, internet websites were reference to get materials in favour of or against the topic.
Chapter three called the system description and analysis focused on the topic as well as the case study. Methods of data collection used were described here, the problems were analyzed and a new system was proposed here. This chapter provides what is called requirement specification.
Chapter four dealt with the designing of the new system. The scope of design, output and input specification design was discussed. The use of pseudo codes, systems flowchart, procedure chart was used. The systems specification that will be required for the development of the new product to take place was also illustrated.
Chapter five on its own, dealt on the program design. The implementation stage, covers all the stages involved in implementation like staff training, review and maintenance test run. The program was designed using pseudo code. The flowchart were coded and test run to prove its workability.
Chapter six is the documentation and it covers the user and operational manual and some program designed and their uses. Finally, chapter seven recommended some approaches for the work and its conclusion.
LIST OF FIGURES
Fig 1.1 Procedure Diagram
Fig 2.1 Admission Procedure
Fig 2.2 Result Checking Procedures
Fig 3.1 Admission Body Information Flow Diagram
Fig. 4.1 Result Output Diagram
Fig 4.2 Admission Output Diagram
Fig 4.3 File Structure for Result Checking
Fig. 4.4 File Structure for Admission
Fig 4.5 Procedure Chart
Fig. 4.6 System Flow Chart
Fig 4.7 Program Flow Diagram for Admission.
TABLE OF CONTENTS
Organization of work
List of Figures
Table of Contents
1.1 Statement of Problem
1.2. Purpose of Study
1.3 Aims And Objectives
1.4 Scope of Study
1.5 Limitation of Study
1. Definitions of Study
CHAPTER TWO: LITERATURE REVIEW
3.0 Description and Analysis of the Existing System
3.1 Fact Finding Method Used
3.2 Organizational Structure
3.3 Objective of the Existing System
3.4 Input, Process, Flow Diagram
3.5 Information Flow Diagram
3.6 Problems of the Existing System
1. Justification for the New System
4.0 Design of the New System
4.1 Output Specifications and Design
4.2 Input Specifications and Design
4.3 File Design
4.4 Procedure Chart
4.5 System Flowchart
1. System Requirements
5.1 Program Design
5.2 Program Flow Charts
5.3 Pseudo Codes
5.4 Source Program
CHAPTER SIX: DOCUMENTATION
CHAPTER SEVEN: Recommendation and Conclusion References
Contemporally, system of doing jobs, sales of goods and services and many other ways of doing different things, keeps on changing with time. In this age, the way of doing most things are more or less contemporal to automation compare with some of the ages which human race had passed through since the existing of human being on earth. Some of this ages includes: stone age, manual age, mechanical age and the now existing automation age which is the use of computer and other automation relation devices to quicking or make jobs easier than before. As it concern this project, the type of job involved is to make information decemination and data collection easy, last any place and at any time.
For the system of admission and result checking system in a high institution, it had been stress on both the students looking for admission, students checking their results and the admission personnel’s of high institution, as a result of the manual way of handling admission and result checking. As a result of the automation age in which we are now, it will be of beneficial to the high institutions in Nigeria by reducing fraud risk, stress etc which involve in the process of admission and result checking, if there will be online system of doing the above mentioned things.
Before the above system can be in existence, there will a good study and understanding of the existing system and requirement for the new system to be in existence. Since it involves online, there must be a need for computers and other online information management tools such as internet facilities etc.
1.1 STATEMENT OF THE PROBLEM
In recent times, there had been problems of admission processes which ranges from proud on the part of the admission personnel in which they engage in admitting their relations or whoever that gives them a huge amount of money to the stress encounter by the admitting personnel and the admission sicking candidate. Another problem is the expenditure involved both on the part of the candidate and the high institution in question a case study, IMT Enugu. Also the use of take result to going admission is another problem faced by the existing system.
The already admitted students on their own part, encounters a lot of stress while checking their result and the institution also encounter a lot of problem in processing, printing and pasting of result. The problem includes the stress, resources wastage i.e human, materials and financial aspects.
Sometimes, as a result of typographical error, inadequate printing impression, tearing of pasted result by first students who first checked their result, leads to making some students not see their result in time which will make them to start going to the HOD for help.
All these mentioned above and more are problems laced by the existing system.
1.2 PURPOSE OF THE STUDY
When we talk about online system of admission, we should be referring to the use of internet in processing admission i.e were a student or candidate has to go to internet, log into IMT WEB site, put in the required data which includes the qualification, data of birth locality and nationality etc and getting back the necessary information automatically either at that time or later.
On the other hand, result checking also involves the same procedure but has to do with the students putting in their registration and other students identification data and then get their result either immediately or get it sent to their e-mail box automatically. It can be understand by having a look at fig. 1.1 below.
1.3 AIMS AND OBJECTIVES
This project is aimed at achieving many goals which includes:
1. Provision of online workable registration system.
2. Minimization of stress and resources involved in admitting students into IMT.
3. Minimizing stress and resources involved in result checking.
4. Making available results to student’s any place and any time.
5. Making other school information available to those whom it concern.
1.4 SCOPE OF THE STUDY
As a result of inadequate resource such as time and information gathering facilities, this study will only focused on online admission and result checking system for IMT which is the case study of this project. The process involved can be best understood by having a look at Fig 1.1 above. This kind of project, does not only restrict to the above mentioned project, though there may be other ways of admission, but I will focus alone on the online system.
1.5 LIMITATIONS OF THE STUDY
In the course of studies in this research to acquire information, proposed an exhaustive study which will enable me to get all I want but some factors militate against it. The institution has refused to disclose to me some of the activities such as the number of students required to be admitted in a session linking that one can quickly access their income at the end of every section admission or may be the feel that they are supposed to have some information which is more private to them. Some other constraints encountered during the study include financial constrain, time and energy involved in going about gathering information. As well, other constraints not mentioned did not permit me to carry out an exhaustive study of the existing system.
It is assumed that all information gathered in the course of this write up is genuine.
It is assumed that dramatic changes do not normally occur overnight and the use of cetaris parbus (other things being equal) is applied.
1.7 DEFINITION OF TERMS
A study based on online admission and result checking system which involve computer and the information technology facilities, involves some technical terms. It is necessary to define some of these terms to enable the reader to understand such terms within the context. These terms includes:
COMPUTER: This is electronic device, which except data as input through the input device, process and bring out information through the output devices.
INTERNET: This is the inter connectivity of computers at various places using the World Wide Web.
ONLINE: This is the act of passing information using the internet and the World Wide Web.
WEBSITE: This is a location on the World Wide Web server were information about a particular organization or association are stored and from were they can be located.
WORLD WIDE WEB: This is responsible for universal resource location via the internet.
RECORD: This is the information concerning a person, place or thing.
DATABASE: This is a location or file were the records about a particular group or related records are store..